Example budgets are here to help you navigate event costs and make the most of your experience at OCC.
Hosting an event at the Oregon Convention Center (OCC) is a memorable experience, but we understand that event costs can feel complex. To help you better understand the costs involved, we've provided real-life examples of events hosted at OCC. These examples break down the expenses to show you what goes into creating successful events at our venue.
We also want to highlight how our funding opportunity can positively impact your event budget. By alleviating some of these costs, you can allocate more resources toward expanding your event’s reach, enhancing your programming, or achieving your mission. Whether you’re hosting a cultural festival, gala, or community breakfast, our support helps you do more while bringing your vision to life at OCC.
Example 1
Two-Day Trade Show and Cultural Festival
- Event Details: 60,000 sq. ft. exhibit hall, basic Wi-Fi, fire permit, loading dock staff, and power for performance stage and registration.
- Estimated Cost: $26,000
Breakdown of Costs:
- Space Rental: $10,000
- Electrical for Show Management (not including exhibitor power): $6,500
- Fire Permit and Floor Plan Drawings: $1,000
- Buyout Fee for F&B Vendors: $3,600
- Loading Dock Labor: $2,700
- Medical Technician: $780
- Wi-Fi: $1,400
Note: This estimate doesn’t include exhibit tables, chairs, or pipe-and-drape, which must be arranged separately.
Example 2
400-Person Fundraising Gala with A/V and Dinner
- Event Details: Fundraising dinner with hosted beer and wine, heavy hors d’oeuvres, and custom A/V setup.
- Estimated Cost: $50,274
Breakdown of Costs:
- Space Rental: $4,000
- Fire Permit: $235
- Food & Beverage (F&B): $36,828
- Hosted Beer and Wine: $2,535
- Heavy Hors d’oeuvres & Action Stations: $27,500
- Service Charge: $6,793
- Audio Visual (A/V): $9,211
- Includes setup, teardown, and 46 hours of tech labor
- A/V Equipment: Backstage drape, LED lights, video switcher, lighting board, flown screen and projector, lectern, microphones, and headset.
Example 3
485-Person Breakfast Event with A/V
- Event Details: Morning breakfast with plated meal, coffee station, and A/V setup.
- Estimated Cost: $35,088
Breakdown of Costs:
- Space Rental: $1,500
- Fire Permit: $235
- Food & Beverage (F&B): $24,440.10
- Plated Breakfast (e.g., Cinnamon French Toast): $18,430
- Pre-Breakfast Coffee Station: $1,440.20
- Service Charge: $4,238.90
- Audio Visual (A/V): $8,913.25
- Includes setup, teardown, and 46 hours of tech labor
- A/V Equipment: Backstage drape, LED lights, video switcher, lighting board, flown screen and projector, video monitor, lectern, microphones, and audio mixer.