To help share information about the OCC's Waste Diversion Policy (WDP), we've provided samples of text that event planners can share with event partners, participants, and guests.
Feel free to add specific event content to these messages to make it more personal and impacful.
More information about OCC's commitment to sustainability and waste diversion can be found in our Sustainable Event Guide.
General Waste Diversion Email Template
I am emailing you today to let you know about sustainability standards at the Oregon Convention Center that are higher than other event venues you may have attended. Because the OCC is committed to decreasing the amount of trash that enters their landfill, a few rules have been put in place that we all must follow.
- There are a few items that are not allowed into the building: foamcore signs, helium balloons, and single-use plastic bags. Please bring alternatives to these items.
- Other items brought into the building should leave with you at the end of the event. If there is an interest in donating items at the close of the event, the OCC will need to know ahead of time.
- All items that are recyclable need to find their way into the appropriate bins. (At the close of the event, large carts with labels are rolled out for collecting specific materials, such as cardboard and plastic film)
Please help the show management follow these requirements. We are collaborating with the Sustainability Coordinator at the OCC and will be happy to help answer any questions you may have.
You can reach out to Sustainability Coordinator Nancy Reimer at [email protected] or 503-731-7822.
OCC Donation Procedure
- Contact the Sustainability Coordinator as soon as possible with plans/intentions for donation. Different types of donations require specific coordination, so please be clear when planning and communicating. Failure to alert the Sustainability Coordinator of donations prior to the start of the event will result in WDP non-compliance.
- Organize the appropriate number of volunteers for collection of items, if necessary. Assign a location for volunteer check-in. Be very clear about volunteer tasks and expectations.
- Incorporate donation stations in event floor plans.
- Make adjustments in loading dock assignments for donation pickups at the close of the event, if necessary.
- Reach out to the Sustainability Coordinator after arriving on site to finalize plans.
Waste Diversion Announcement Template (During Event)
Because the OCC has committed to decreasing the amount of trash that enters local landfills, a few rules have been put in place that we all must follow.
- Please take away everything you brought in. Donations must be coordinated with the OCC’s Sustainability Coordinator prior to the end of the event.
- Anything you are not taking with you must be put in the appropriate receptacles during move-out. Labeled cages and bins will be placed throughout the show floor at the end of the day, and it is expected that EVERYTHING gets to the right place (e.g. cardboard in the cardboard cages, paper fliers in mixed recycling, etc.)
Bring any questions to the Exhibitor Service Desk or ask anyone with an OCC badge for assistance.